Armed Forces Headquarters Civil Services

Armed Forces Headquarters Civil Services (AFHQCS) is a Group B service constituted in 1968 in India.[1][2][3] Other Armed Forces Headquarter Civilian services are: Armed Forces Stenographers Service (AFHQ SS), Armed Forces Clerical service ( AFHQ Clerical service). The three services are under the Chief Administrative Officer (CAO) in the Ministry of defence(MOD) and are referred to as Armed Forces Headquarter (AFHQ) cadre/ service.[4]

All Armed Forces Headquarter (AFHQ) cadre/ service are under the Department of Defence, Ministry of Defence (MOD). AFHQCS is responsible for providing staff, secretarial, housekeeping, clerical, and ancillary support services to the Armed Forces headquarters and Inter-Services Organisations (ISOs) under the Ministry of defense (MOD).[1]: First Schedule Intake into the service is by promotion from Upper Division Clerks (UDC), and by direct recruitment at Assistant and Section officers level.[2] The authorized strength of the service in 1968 was 1778;[1] in 2011, 2644,[5] in 2016, 3235.[6]

In 1968 AFHQ CS had four grades: 204 in Group A, and 1472 in Group B. The highest grade was senior civil staff officer, a level analogous to deputy secretary. In the wake of 4CPC (1986), large number of existing post were upgraded, which were again upgraded after the Sixth Central Pay Commission( 2006). It currently has six grades/levels, from assistant to joint secretary.[2]

Chief Administrative Officer

In 1942 on account of the demands of World war II, the various cadres and employees controlled by different departments and branches of Services Headquarters responsible for providing static ancillary services to the Armed Forces Headquarters, the then Department of Defence, Finance(Defence) and War, were reorganized and consolidated under one head, which was called Chief Administrative Officer in the then War Department. The first CAO took over on 1 August 1942.[7] The first four CAOs were army officers. The first Indian CAO was Colonel.[7] The Chief Administrative Officer (CAO), a post headed by a Joint Secretary(JS), under the defence secretary, is the Cadre Controlling Authority and Head of the AFHQ employees.[3][8][9]

Grades-Levels

AFHQCS in 1968 had four grades. Inductions into the service was from upper division clerk by promotion, direct recruitment at the level of assistant and section officer, and by promotion from the assistant. The highest rank in the service was senior civilian Staff officer.[1] Following the 4, 5, and 6 pay commissions, large number of existing posts were upgraded by the MOD to higher pay grades. In 2011 AFQCS had 409 personnel at group A level, including 4 at Joint secretary level, and 2235 at group B level.[2][5] In July 2013 a committee was constituted to carry out further cadre re-structuring/review of AFHQ Civil Service' for further enhancing the career prospects of AFHQ Civil Service'.[3]

AFHQ Civil Service: Grades and Levels
Designation and Group Pay grade-scales

1968

 Pay

Band and Scale

[after 6CPC]

2008[2]

 Grade Pay (Rs)

2008

 level

in Pay matrix 2016[10]:p75

1 Senior Administrative Grade (2001) [2] designation changed to Principal Director in October 2002.[11](Group`A’)

AFHQ Civil Service has 4 posts of Principal Director.[3]

 nil PB-4

37400-67000

 10000 14
2 Director

(Group `A’)

Directors of the AFHQ Civil Service eligible for appointment to Principal Director on completion three years service.[2]: Schedule IV p 20[3]

 Nil PB-4

37400-67000

 8700 13
3 Senior Civilian Staff Officer/Joint Director (2001)[2] designation changed to Joint Director in October 2002.[11](Class I/ Group `A’)

Joint Directors of the AFHQ Civil Service eligible for appointment to the Director grade on completion of 05 years of approved service in the grade[2]: Schedule IV p 20[3]

 1100-50-1400 PB-3

15600-39100

 7600 12
4 Civilian Staff Officer (2001) designation changed to Deputy Director in October 2002.[11](Group `A’)

Deputy Directors of the AFHQ Civil Service will be eligible for appointment to the Joint Director grade and to other administrative posts

on completion of 05 years of approved service in the grade.[2]: Schedule IV p 20[3]

 740-30-100-50-1150 PB-3

15600-39100

 6600 11
5 Assistant Civilian Staff Officer (2001) Designation changed to Section Officer in October 2002[11] Group `B’

50% of the posts of Section Officers are filled by Direct Recruitment.[3]

Section Officers eligible for promotion to the grade of Deputy Directors

on completion of 06 years service. In addition, upgradation (Non Functional Scale) to the Grade Pay of Rs. 5400/- in PB-3 on completion of 4 years approved service as Section Officer[2][3]

 350-25-500-30-520-EB-20-800 PB-2

(i) 9300-34800 (on

initial appointment)

(ii) 15600-39100

(Non-functional

scale/Grade Pay on

completion of 4 years

approved service)

 (i) 4800

(ii) 5400

(Non-

functional

Grade Pay)

 8-9
6 Assistant

(Group `B’, Non-Gazetted) Ministerial.

Assistant grade done by Direct Recruitment (50%) and 50% by Promotion from UDC grade.[3]

 210-10-270-15-200-EB-15-450- 20-520 Group `B’, Non-

Gazetted)

PB-2

9300-34800

 4600 7

Strength

The authorized strength of the service is 2644(2011), an increase of 866, from a total of 1778 in 1968.[1][2] This is in addition to Armed Forces Headquarters Stenographers Service, which has an overall strength of 856 ( 08 Senior Principal Private Secretary; 44 Principal Private Secretaries; 300 Private Secretary; and 504 a Personal Assistants).[12] The increase in strength of the service is tabulated below:

Strength of AFHQCS 1968-2016
Designation and Group authorized strength

1968[1]:second Schedule

 authorized strength

2001 [2]:Schedule I p 13

 authorized strength

2011[5]

 authorized strength

2016[6][6]

1 Senior Administrative Grade][2] Designation Changed to Principal Director in October 2002.[11](Group`A’)

AFHQ Civil Service has 4 posts of Principal Director.[3]

 nil 2 3 4
2 Director

(Group `A’)

 nil 9 20 21
3 Senior Civilian Staff Officer/Joint Director.[2] Joint Director, since October 2002.[11](Group `A’) 12 72 83 157
4 Civilian Staff Officer. Deputy Director since in October 2002.[11](Group `A’) 194 253 303 419
5 Superintendent- Central civil services class II ministerial (1968)/ Assistant Civilian Staff Officer (2001). Designation changed to Section Officer in October 2002[11] Group `B’ 506 683 778 514
6 Assistant

(Group `B’, Non-Gazetted) Ministerial.

 1066 1709

including leave reserve

 1457 2120
1778 2571 2644 3235

Time line

1 August 1942

In response to the demands of the World War II, all the civil man power in the then war department was consolidated under the office of Chief Administrative officer(CAO). The first four CAO were brigadier of the Indian army.[7]

16 August 1947

Colonel Pritam Singh, becomes the first Indian CAO.[7]

1 March 1968

Armed Forces Headquarters Civil Service constituted as group B Service from the existing staff under the Armed Forces headquarters and inter service organisations. The highest grade in the AFHQ Civil Service is Senior Staff Officer, analogous to a deputy secretary, with pay grade of Lt colonel.[1]

1987

The post of CAO is upgraded to Joint Secretary.[7]

2001

The Armed Forces Headquarters Civil Service Rules, 2001, supersede by Armed Forces Headquarters Civil Service Rules, 1968. Two Existing posts upgraded to JS, and 9 to Director.[2]

31 October 2002

New designation of principal director( Senior Administrative grade); Joint Director ( Senior Civilian Staff officer) , analogous to civil service time scale post with 9 years; Deputy director(Deputy director), analogous to civil service time scale post with 4 years service; and section officer ( Assistant civilian Officer) created.[11]

15 April 2011

Joint Secretary post increased to 3: one each in the Military Secretary’s branch, Adjutant General’s branch, and Directorate general of Quality assurance. 20 existing post upgraded to Director post, a post analogous to civil service time scale post with 13 years[5]

2016

Joint Secretary post increases to 4. Directors posts to 21/22. All promotion on time scale basis. All Directors in the service are empaneled to be Principal directors.[6] Strength of AFHQ CS is 3235.[6]

See also

References

  1. 1 2 3 4 5 6 7 "SRO 113 Civil Service Rules, 1968" (PDF). MOD. 1 April 1968. Retrieved 25 September 2016.
  2. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 "S.R.O. 87 Armed Forces Headquarters Civil Service Rules, 2001" (PDF). S.R.O. 87. New Delhi: Ministry of Defence. 1 May 2001. Retrieved 25 November 2016.
  3. 1 2 3 4 5 6 7 8 9 10 11 Ministry Of Defence. "PROFILE OF SERVICE, DUTIES, CAREER PROSPECTS OF SECTION OFFICER IN ARMED HEADQUARTERS CIVIL SERVICE" (PDF). MOD. Retrieved 25 November 2016.
  4. ↑ Ministry of Defence, CAO (25 July 2016). "Encadrement order( A/24654/ Encadrement)" (PDF). CAO, Ministry of Defence. Retrieved 30 November 2016.
  5. 1 2 3 4 Ministry Of Defence (15 April 2011). "SRO 27 Armed Forces Headquarters civil Service (Amendment) rules , 2011" (PDF). SRO 27. New Delhi: MOD. Retrieved 25 November 2016.
  6. 1 2 3 4 5 Ministry of Defence, CAO (21 October 2016). "Seniority list". Office of JS (Trg) &CAO, Ministry of Defence. Retrieved 29 November 2016.
  7. 1 2 3 4 5 Ministry Of Defence, CAO (30 November 2016). "BRIEF HISTORY OF THE OFFICE OF THE JS (T) & CAO". CAO, Ministry Of defence. Retrieved 25 November 2016.
  8. ↑ Ministry of Defence, Office of the JS(E/CAO). "Chief Administrative Officer". Office of the JS(E/CAO), Ministry of Defence, Government of India. Retrieved 28 November 2016.
  9. ↑ Ministry Of Defence (28 November 2016). "ORGANIZATIONAL CHART". Retrieved 28 November 2016.
  10. ↑ "Report of Seventh Central Pay Commission" (p 899). New Delhi: Government of India. 19 November 2015. Retrieved 19 December 2015.
  11. 1 2 3 4 5 6 7 8 9 Ministry of Defence (31 October 2002). "Amendment to Army headquarter Civil service rules" (PDF). SRO 239. New Delhi: MOD. Retrieved 25 November 2016.
  12. ↑ MINISTRY OF DEFENCE (25 March 2004). "S.R.O.47 Armed Forces Headquarters Stenographers' (Group `A' and `B' posts) Service Rules, 2004" (PDF). Retrieved 28 November 2016.

External links

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