Electronic Case Filing System

Electronic Case Filing System (ECFS) is an automated system developed in Tarrant County, Texas that enables law enforcement agencies, criminal district attorney, county criminal courts, criminal district courts, and the defense bar to process and exchange information about criminal offenses. ECFS software does not work on the Apple Mac platform.

History

ECFS was conceived in November 2002 in Tarrant County, Texas . Initially, the purpose of the system was to enable law enforcement agencies to submit offense reports to the criminal district attorney's office for possible prosecution.

In July 2003, the Criminal District Attorney's accepted the first electronic case filing via ECFS. Since that time, more than 100,000 cases have been filed in ECFS by the 47 Law Enforcement Agencies located in Tarrant County, Texas.

Building upon the initial success of the Intake process, ECFS was expanded in June 2004 to incorporate the Grand Jury function. The Grand Jury is now able to return Indictments to the Criminal District Courts on the same day that a True Bill is decided.

In January 2005, ECFS was extended to enable the Judges and their Court Staff to effectively manage the docket (case load) for each of the nine (9) Criminal District Courts. Since the implementation of ECFS, Tarrant County has been able to control the Jail population, despite a significant increase in the number of cases being filed.

In August 2005, ECFS was extended to enable members of the Tarrant County Criminal Defense Lawyers Association to browse and view defendant, offense, and evidence via ECFS. Through this process, defense attorneys are no longer required to visit the Criminal District Attorney's Office to view and copy file.

Since January 2006, the Criminal District Attorney's Office has been completely paperless and all Offense Reports are submitted via ECFS and made available to Law Enforcement Agencies, County and District Courts, and Defense Attorneys.

In July 2006, ECFS was extended to allow criminal defendants to be masgistrated electronically. This process also allows the Office of Attorney appointments to be notified that the defendant has requested that defense counsel be appointed which triggers a business process that captures financial information, facilitates a determination of indigency, and when appropriate appoints defense counsel.

In 2005, the Tarrant County Criminal Defense Lawyer's Association, a non-profit charitable association, implemented its own software design to enable all attorney's, whether members of TCCDLA or not, to access the ECFS system. The software only works on PCs and will not work on Apple's Mac platform. The process enables an attorney to access his or her case files from any computer on the World Wide Web, and is secure and reliable. TCCDLA has continuously revised its software process to enable access 24-7, with little down time. There are various options available for attorneys to pay for this access, in order to suit their specific needs. TCCDLA also installed computers in the Tarrant County Justice Center that allow subscribers to access files while in the courthouse. TCCDLA is proud to have been a participant in this process. Storm's Edge Technologies is the computer software company that exclusively provides support and design of the TCCDLA ECFS access system.

Future

Tarrant County is currently exploring a significant upgrade to ECFS. Discussions are under way with the Conference of Urban Counties about the possibility of creating a collaborative project via the TechShare Program. Conceptually, ECFS will be re-designed to support a multi-county implementation.

In addition to the current functionality available in ECFS, it is expected that the following features will be incorporated into future release(s):

U.S. Courts also has plans to expand ECF to include larger files and other improvements. Its February 2012 report suggests that all pro se debtors should be able to use the federal ECF program, although other classes of pro se litigants will still not be allowed to use the taxpayer funded system.[1]

Project contributors

Criminal District Attorney's Office:

Information technology:

Tarrant County Criminal Defense Lawyer's Association:

Storm's Edge Technologies:

Links and references

Conceptual Technology Architecture (Powerpoint file)

References

  1. ↑ http://www.uscourts.gov/uscourts/FederalCourts/Publications/ASFRG-Final-Report.pdf
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